Radical Management principle number 4 says that communication must change from top-down directives to adult-to-adult discussions. Why is this so important? And how can you tell if your agile transition is really transitioning “agile-ly”?
Glen Alleman, author of the Herding Cats blog, recommended that I look at Peter de Jäger’s webinar on The Art of Communicating Change. Given Alleman’s critical perspective on Agile and Stoos, I wondered, could there be something about Management in general and Change Management in particular that I’ve missed?
De Jäger starts by explaining that people react to change differently depending on whether change is voluntary or involuntary. Examples of voluntary change include deciding to learn a skill, getting married, or accepting a new job. People change like this all the time. Although it takes time to learn the skill or adjust to being married, most people do it willingly.
An involuntary change is a completely different matter. This change comes from outside: examples include getting laid off, being diagnosed with cancer, having people pulled off your project or the deadline being moved up; somehow they all feel like death. Involuntary changes provoke a grief response. This response can, in turn, provoke severe resistance to the idea or change under discussion.
According to Kübler-Ross, a grieving person goes through 5 steps on the road of acceptance:
de Jäger proposes 7 questions to help organizations get through these 5 stages. What he does not do is challenge the notion that top-down communication is the best/only way to effect change. Top-down communication causes the grief responses, because people are hit with changes without being consulted.
Is your Agile transition provoking grief responses? Look for signs of denial, anger, depression or passive resistance. Are participants trying to negotiate away key pieces of your agile framework? This is a sign that your roll-out is too top-down. You need to get people on board. You need to get more buy-in.
de Jäger does hint at a better approach during the Q and A session (around 47:20 into the Webinar). The best change agents give people the problem and let them come up with the solution. What does this sound like? It sounds like Scrum. The product owner comes to his team with a problem and the team solves the problem.
The big difference between this approach and a command-and-control approach is, when and how is the change discussed? Top-down means, management communicates a decision and people have to deal with it. Adult-to-adult means, you discuss a problem together to find an optimal solution.
In the last year, I have coached three separate agile transitions. In each case, we followed a pattern of building awareness and interest (and hopefully desire). In each case the transition moved forward without the passive resistance so typical of Agile transitions is large companies. Why?
The decision on whether to move forward was pushed one level down from the person asking me to introduce Scrum. In two cases they said yes, in one case they said no. In that case, the middle management team proposed a way forward that they believed in, so this too has been a successful transition to a happier, more productive constellation.
Applied to change leadership, I call it the AIDAA approach. AIDA is a term from marketing: Awareness – Interest – Desire – Action. A purchase decision requires a step-by-step build up. Action (purchase) is the final step when buying a product. When implementing a new process, Ability is also required, so I add an extra “A”: AIDAA.
By delaying the decision until after everyone understands answers to Why, What-does-it-mean-for-me, and 6 other questions that de Jäger raises, you transform the change from an involuntary change to an voluntary change. So you do not provoke a grief reaction (or just very small one). This completely changes the dynamics of the situation and increases your chances of a successful transition.