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Solving the Meeting Problem
The Too Many Meetings Problem
01-03-2023
Five Steps to Control Your Calendar
Rethink your meetings in 5 Steps
07-03-2023

Four tips for better and fewer meetings

Published by Peter Stevens on 06-03-2023
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Up to 55% of your staff could be in a meeting

Up to 55% of your staff could be in a meeting

Are you tired of endless meetings? You’re not alone! Four tips for better and fewer meetings!

Right now, up to 55% of your staff could be in a meeting

Meetings can be valuable, but they can be expensive! They drain your capacity and take time away from value-producing work, so it takes much longer to get things done.

What can you do to maximizes the “horsepower to the wheels” that move you and your organization forward?

  • Triage your calendar. Some meetings are good, some are okay, and some feel necessary, but you wish you didn’t have to go. Start with these. Make them better, or maybe just decline the invite.
  • Question low-priority initiatives. If no-one had time to do anything since the last meeting, the initiative is probably low-value or low-priority. What if you postponed or canceled the project to make room for higher value work?
  • Decline unclear invitations. If there is no purpose or no agenda, don’t go. Often a meeting can be replaced with a clarifying call.
  • Replace a status meeting with an information radiator. A Kanban board can represent the progress of long-term endeavors, like sales projects and change initiatives, and enables you to recognize when things are stuck. Even a simple traffic light board – if used honestly – can identify areas that need attention.

A quick stand-up lets people figure out what needs attention and who needs to talk to whom. Same effect as a meeting, especially for large projects, but lower cost.

By implementing these strategies, you can help your organization be more efficient and effective.

Want to discuss? Join the conversation on LinkedIn.
Want to improve your company? Start a conversation with me!

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Peter Stevens
Peter Stevens

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